Your business runs on you. We build the AI that runs it instead.
Helix installs a fractional AI department inside your business: agents that take over the invoice chasing, scheduling, follow-up, and reporting that eat your week. Built on the tools you already use, run behind your approval, and checked against real results in your own numbers.
What's the one job you'd
hand off tomorrow?
Usually it's the invoice nobody chased, the follow-up nobody sent, or the report you pulled by hand at 9pm. That work routes through you, so the business can only grow as fast as your hours do. We start there: we put a number on what it's costing you, then build the agent that takes it over.
Walk your calendar for one week and count the hours spent chasing, scheduling, and reporting. For most founders that's the bulk of it. The Exploration prices yours.
The operating system your business runs on today: you. Every dropped follow-up, every late invoice, every 9pm report traces back to one bottleneck.
AI tools you've bought that run the work end to end. Chatbots and demos don't count, and most founders have a few gathering dust. We build the kind that finishes the job.
A fractional AI department —
modules that do real work.
Your AIOS is configured from a library of proven agents — your Exploration scopes which ones, in what order, tuned to your business. Start with three, scale to fifteen-plus. A few of the most common:
Lead & Follow-Up Engine
Speed-to-lead, multi-touch follow-up, and reactivation of dead leads — drafted instantly, sent behind your approval until the action earns autonomy.
Collections & Dunning
Invoice and payment follow-up on a cadence — reminders, retries, and a clean call list for whatever's still open. It brings back money you already earned.
Scheduling & No-Show Recovery
Booking reminders, reschedules, and no-show win-backs handled automatically, so empty calendar slots stop costing you revenue.
Retention & Email
The Klaviyo flows nobody's had time to rebuild — welcome, abandoned cart, win-back — drafted from your own data and sent behind your approval. Revenue that's already sitting in your list.
Daily Brief & Reporting
A morning brief from your live numbers — what moved, what's at risk, the highest-value action today. Your data, read for you, every day.
Support & CX
Tickets answered from your own policies and history, drafted for your team to approve and send. The inbox stops being a tax on the day.
…plus more across finance, marketing, and operations. Your full roster is scoped to you in the Exploration — these six are just the most common starting points.
An AI department, built and run for you.
You don't get software and best wishes — you get the agents built, wired to your stack, and run. We eat the AI and tool costs; you just get the work done.
Your CRM, inbox, calendar, billing, and data — the AIOS plugs into the tools you already run. Nothing to rip out, nothing to migrate.
Every outbound action is a draft until you trust it. Agents earn autonomy one action type at a time, on a low override rate — not on faith.
Every action is checked against its real result and logged. Your own numbers decide it worked — no vendor dashboard, no screenshot wins.
An AI is only as smart as
what it remembers
Your knowledge is scattered across drives, inboxes, and people's heads — and every AI tool forgets it the moment the chat closes. Before the full department, we build the memory layer underneath it: a second brain. It's the same foundation we run our own agency on.
The AI Second Brain
Ask your AI a question about your business and it knows nothing — because everything lives in your drive, your inbox, and your head. We pull it into one clean, AI-readable memory layer. Plain files you own. Every agent we build later plugs into it.
A $750 knowledge audit maps where your information actually lives and designs the schema it should live in — credited in full to the build if you go ahead.
This isn't theory. Our own AIOS runs on a second brain — it's the memory layer under every agent we operate. We built ours before we sold yours.
Once your knowledge is organized, it shows exactly which automations to build first — a natural, low-risk first step into a full department.
Every build starts with
a priced opportunity map
No discovery calls about synergies. We map the repeatable work in your operation, model what automating it is worth, and scope the modules to build — priced in your hours and dollars, not industry averages.
The AIOS Exploration
A paid, scoped deep-dive into your operation. We map the work to automate, model the ROI, and hand you the build plan. Credited in full to your first month if you build.
Every repeatable task in your operation, mapped: what eats your hours, what's dropping revenue, what a system can own.
What automating each one is worth, priced from your own numbers using the conservative half of every estimate. Never vendor benchmarks.
Exactly which modules to build, in what order, on your existing stack, sequenced so the fast-paying work ships first.
The minimum outcomes each module must hit before it earns autonomy — set conservatively and agreed up front.
A working session, not a slide deck: the opportunity map and the roadmap, decided with the numbers on the screen in front of you.
The Exploration fee is credited in full to your first month if you move forward. You keep the plan either way.
From trapped
to running itself
A clear path from the first scoped module to a department that runs the busywork — agents proposing, you approving, until they earn the keys.
The Exploration
We map the work, model the ROI, and agree the module plan and success criteria. You leave with a build plan you can act on.
Foundation
We wire the AIOS to your stack — data in, validated, on one dashboard. The spine everything else runs on.
First module live
The highest-ROI agent ships first, drafting behind your approval. The busywork starts moving off your plate.
Earned autonomy
As each action type holds a low override rate, it graduates from draft to auto — you supervise instead of doing.
The running department
Modules added on a cadence, each validated against its real result. A department that runs itself, with you in command.
We don't pitch AI departments.
We built one.
No outsourced pods and no borrowed testimonials. The proof is an operating system we built for ourselves, and the discipline that makes agents actually work.
Years running ecommerce brand operations by hand before building Helix. You work with the operator who builds it, not an account manager.
An operating system we built and run — 15 modules across leads, invoices, retention, finance, and reporting. Ask to see it on the call.
Every agent action is checked against its real result before it counts. The discipline most "AI agencies" skip is the whole job.
Agents draft behind your approval until they earn autonomy. One-click revocation; you keep all data, dashboards, and runbooks on exit.
Scoped to your business.
Priced by module count.
Two ways to start: a fixed-scope Second Brain build you own outright, or the full AI department — scoped by a paid Exploration and run monthly. Pick the commitment that fits where you are.
The AI Second Brain: a fast, fixed-scope first project. We organize your scattered knowledge into the clean memory layer your AI runs on. No API approvals to wait on, you own the files, and everything we build later plugs into it. Starts with a $750 audit, credited to the build.
Start with a Second BrainReady for the whole AI department? It starts with a paid Exploration — from $2,500, credited to month one — that scopes and prices your build. Then we run the modules monthly, on the tiers below.
Book an ExplorationThe three highest-ROI agents from your Exploration, built on your stack and run behind your approval.
- Three modules, scoped to your biggest leaks
- Built on your existing tools
- Drafts behind your approval
- One dashboard, your live numbers
- Validated work, logged every time
A working department across sales, ops, and retention. The standard step up once the first modules pay.
- Everything in Core
- Up to seven modules running
- Agents earning autonomy as they prove out
- Daily brief on your live numbers
- A new module added each quarter
The full roster: a working AI department running the operation, with a custom agent built each month.
- Everything in Pro
- Full module roster, 15+ agents
- A custom agent built each month
- Priority build & launch coverage
- Quarterly value reviews
Both paths run on the same foundation and validated discipline. Final scope and price for the monthly tiers are set in your Exploration, credited in full to month one if you build. The full breakdown — what drives cost, what's included, what isn't — is on the pricing page.
Your tools stay.
The busywork goes.
Your team keeps the same logins and the same habits. The manual parts just stop landing on them. And underneath it all are plain files you own, so nothing locks you in.
Claude
Gemini
Gmail
Notion
Google Drive
Sheets
Calendly
WhatsApp
Meta Ads
Instagram
Stripe
HubSpot
Airtable
Zoom
Google Calendar
Zapier
X
YouTube
Loom
Google MeetNot sure it'll play nice with your setup? We'll map it on the call.
Things that are actually running.
We'd rather show you what's running than paste logos. Ask about any of these on the call.
Symphony School of Music
70 students, one dashboard. The owner sees schedules, attendance and fees in one place. Teachers and students log into their own portals instead of texting the owner.
Real estate operations
New leads used to wait hours for a first reply. Now speed-to-lead runs automatically, every inquiry answered in minutes, and the team tracks every workflow from one dashboard.
DTC operations platform
An operations system for ecommerce brands. 9 agents, 34 automations, 1,282 automated tests passing. The module list on this page comes straight out of it.
Jay Oswal
Helix builds AI operating systems for founder-run businesses. The music school, the real estate workflows and the ecommerce platform on this page all came from the same discipline: map how the business actually runs, then automate it without breaking what already works.
Helix is built on one conviction: agent systems fail at memory. AI that doesn't know your business produces confident, useless work. So every Helix build starts with the memory layer, and every agent action is verified against its real result before it counts. Our own operations run on the same infrastructure we install for clients.
Honest answers
Asked on real calls, answered straight.
We build the AIOS for any founder-operated business, with two dedicated tracks scoped to the work that pays back fastest in each niche. Start where you are:
Coaching & expert businesses Ecommerce & DTCStop being your company's
operating system. Build one.
It starts with a 20-minute call: tell us the one job you'd hand off tomorrow, and we'll show you what it'd cost to take it off your plate — before you spend a dollar. If it's a fit, the Exploration kicks off within a week.
Booked straight into Jay's calendar. No sales team, no handoff.
Not ready to talk? Take the 2-minute AI readiness scorecard and see where you stand.