What Helix AI costs

Q: Why publish prices at all?

Because “book a call to find out” is a tax on your time, and because unpriced offers are impossible to compare. So the entry price is published here, and Adopt and Partner are priced in your readout rather than guessed at on a call.

Q: Is the $5,000 diagnostic refundable?

It's credited, not refunded: the $5,000 comes off Adopt in full if you go ahead, and you keep the roadmap either way. There is one refund case: if the readout does not map at least $10K of recoverable value, you get the fee back.

Q: What's the contract term?

The diagnostic and Adopt are fixed-scope projects, priced in writing. Partner is a twelve-month agreement with a written plan each quarter, because adoption takes longer than setup. You keep the data, dashboards and runbooks whenever you leave, and access revokes in one click.

Q: Do prices include our AI licences?

No. Your Copilot, Gemini, ChatGPT or Claude seats and your other subscriptions stay in your accounts, billed to you. We don't resell licences. Part of the diagnostic is checking which seats you need and which nobody uses.

Q: What are the founding slots?

The first two diagnostics at companies of 50 to 300 people run at $2,500 instead of $5,000. In return you agree, in writing before we start, to a named case study with real numbers, a short video testimonial and two introductions.

The diagnostic is $5,000, credited in full to Adopt. Adopt and Partner are scoped and priced in your readout, in writing, before anything starts. No call required to see the entry price; the call is for finding out whether your company is a fit.

01 · Diagnose

$5,000

Two to three weeks · credited in full to Adopt

Kickoff with the CEO or COO
5 to 8 recorded interviews with the people who do the work
Every opportunity ranked and priced
Two or three working demos
You keep the roadmap either way

Two founding slots at $2,500, in exchange for a named case study.

02 · Adopt

Priced in your readout

From two weeks · scope fixed in writing

The AI tools you already pay for, set up around each team’s work
Training per team, with a trained owner on your side
An AI use policy and a licence review
Builds only where those tools can’t do the job

03 · Partner

Twelve months

Priced in your readout · a written plan each quarter

A monthly adoption check, read from the logs
A return report against your baseline
Tuning and new workflows as the company grows
Re-diagnosis every quarter

If the readout does not map at least $10K of recoverable value, you get a full refund. You own everything we set up or build.

What moves the price

The same things the diagnostic measures: how many teams are in scope; which tools you already pay for and how far they are set up; how much genuinely needs building versus configuring and training; and approval complexity: how many action types, how many human checkpoints. The diagnostic weighs all four against your own numbers and turns them into fixed figures before you commit.

What's always included, and what isn't

Included: validation of every action against its real result; human approval for anything that sends, publishes or spends; measurement on your own metrics, not a vendor dashboard; your data, dashboards and runbooks stay yours; access revocable in one click.
Not included: your AI licences and tool subscriptions. They stay in your accounts, billed to you, where you can see them. We don’t resell licences, so we have no reason to sell you seats.

Where this sits in the market

The market runs from free licence workshops run by resellers, and $500 look-overs, to $25K–75K readiness assessments from large firms. Helix sits in between, deliberately: a published price, a roadmap built from interviews with the people who do the work, and working demos instead of slides. If a reseller’s workshop genuinely fixes your problem, take it. The diagnostic tells you honestly which situation you’re in, in writing.

Pricing questions

Why publish prices at all?

Is the $5,000 diagnostic refundable?

What's the contract term?

Do prices include our AI licences?

What are the founding slots?

Turn the roadmap into a number

A 20-minute call decides whether it is a fit. Then the diagnostic: $5,000, credited in full to Adopt, and you keep the roadmap either way.

Book the 20-min fit call What the diagnostic covers